Documentation.
Everything you need to know about using Burnr to track time, manage budgets, and keep your creative projects on track.
Getting started
Welcome to Burnr. Setting up your workspace takes less than two minutes. After signing up, you will be guided through a short onboarding flow where you name your workspace, invite your first team members, and create your initial project.
Once inside, your dashboard gives you an at-a-glance view of active projects, recent time entries, and budget health. The left sidebar is your primary navigation hub, letting you jump between timesheets, projects, clients, team settings, and reports.
🚀 Quick tip
Pin your most-used projects to the sidebar for instant access. Right-click any project name and select “Pin to sidebar.”
- Create your workspace and set your team's default currency and timezone
- Invite team members via email or shareable invite link
- Set up your first project with a client, budget, and task categories
- Explore the dashboard to familiarize yourself with key metrics and navigation
Timesheets & time tracking
The timesheet is the core of Burnr. It uses a weekly grid layout where each row represents a project-category combination, and each column represents a day of the week. Click any cell to log hours manually, or use the built-in timer for real-time tracking.
The timer lives in the bottom bar and can be started with a single click. Assign it to a project and category, then let it run while you work. When you stop the timer, the tracked duration is automatically rounded and added to the correct cell in your timesheet.
Navigate between weeks using the arrow controls at the top of the timesheet. Each week shows a total at the bottom, and individual day totals appear in the column headers so you can spot gaps quickly.
🚀 Quick tip
Use keyboard shortcuts to speed up entry. Press Tab to move between cells and Enter to confirm an entry.
- Log hours manually in the weekly grid or use the live timer
- Add descriptions to individual time entries for context
- Copy a previous week's structure to save setup time
- View daily and weekly totals to ensure accurate logging
Projects & budgets
Every project in Burnr can be assigned a budget, either in hours or in your workspace's currency. Hour-based budgets are ideal for fixed-scope engagements, while currency-based budgets let you track spend against revenue using your team's hourly rates.
Projects are organized with categories, which act as line items within a project. Common categories include Design, Development, Strategy, and Project Management, but you can create any custom categories that fit your workflow.
The project detail view shows a real-time budget burn chart, hours logged per team member, and a breakdown by category. This gives project leads full visibility into where time is being spent and how much budget remains.
🚀 Quick tip
Set up category templates at the workspace level so every new project starts with your standard set of task types.
- Choose between hour-based and currency-based budget tracking
- Organize work with custom categories per project
- Monitor budget consumption in real time with burn charts
- Archive completed projects to keep your workspace tidy
Clients
Clients in Burnr serve as the top-level grouping for your projects. Each client can have multiple projects associated with it, making it easy to see total hours and budget usage across an entire account.
When creating a client, you can add contact details, a brand color for visual identification, and notes. The client overview page aggregates all project data, giving account managers a single source of truth for every engagement.
🚀 Quick tip
Use client colors consistently across your workspace. They appear in timesheets, reports, and charts to help you visually distinguish work at a glance.
- Create clients and link one or more projects to each
- View aggregated hours and budget data per client
- Add contact information and notes for quick reference
- Assign a brand color for visual identification across the app
Team management
Burnr supports three roles: Owner, Admin, and Member. The workspace Owner has full control over billing and workspace settings. Admins can manage projects, clients, and team members. Members can log time and view their own reports.
Each team member has an hourly rate that is used when calculating currency-based budgets. You can set a default rate at the workspace level and override it per person. Rates can also be customized per project if needed.
Invite new members by email or share a workspace invite link. Pending invitations can be revoked at any time. When someone joins, they are guided through a brief onboarding to set their profile and preferences.
🚀 Quick tip
Set accurate hourly rates for every team member before creating currency-based budgets. This ensures your budget tracking reflects actual project costs.
- Invite members via email or a shareable workspace link
- Assign roles: Owner, Admin, or Member
- Configure default and per-member hourly rates
- Manage pending invitations and revoke access when needed
Reports & analytics
Burnr's reporting engine lets you slice and filter time data by project, client, team member, category, and date range. Use reports to understand where your team's hours are going and whether projects are tracking within budget.
The analytics dashboard includes bar charts for hours distribution, donut charts for category breakdowns, and trend lines for budget consumption over time. All charts are interactive and update in real time as you adjust filters.
When you need to share data externally, export any report as a PDF. The exported document includes your workspace branding, the selected date range, and all visible charts and tables.
🚀 Quick tip
Save frequently used filter combinations as report presets. This lets you pull up your standard weekly or monthly views with a single click.
- Filter by project, client, member, category, or date range
- View interactive charts: bar, donut, and trend lines
- Export reports as branded PDF documents
- Track key metrics: total hours, billable percentage, budget utilization
Calendar sync
Connect your Google Calendar to Burnr and your meetings are automatically imported as time entries — no manual review required. AI matches each event to the right project and category for you.
Syncing happens automatically when you open the Calendar Sync panel. Burnr fetches this week's events and uses AI to match each one to the most relevant project and budget category. High and medium confidence matches are imported directly. Events that can't be matched are listed separately so you know what was skipped.
Burnr tracks which events have already been synced to prevent duplicates. Re-opening the panel or clicking “Re-sync” only processes new or changed events. Events shorter than 5 minutes and declined events are filtered out automatically.
🚀 Quick tip
Add project codes or client names to your calendar event titles. This dramatically improves the AI matching accuracy from day one.
- Connect Google Calendar with one-click OAuth
- Fully automatic import — no manual review needed
- AI-powered project and category matching with confidence scoring
- Built-in duplicate prevention across re-syncs
Alerts & notifications
Burnr automatically monitors your project budgets and sends alerts at key thresholds: 50%, 80%, 95%, and 100% of the total budget. These alerts appear as in-app notifications and can also be delivered via email.
Budget alerts are sent to project leads and workspace admins by default. You can customize notification recipients per project so the right people are always informed when a project is approaching or exceeding its budget.
In addition to budget alerts, Burnr sends a weekly digest email every Monday morning. The digest summarizes the previous week's logged hours, highlights projects that are over budget, and flags team members who may have missed logging time.
🚀 Quick tip
Pay close attention to the 80% threshold alert. This is your signal to review remaining scope and have a budget conversation with your client before it is too late.
- Automatic budget alerts at 50%, 80%, 95%, and 100% thresholds
- In-app notifications and optional email delivery
- Customizable notification recipients per project
- Weekly digest emails with hours summary and budget warnings
Talk with Burnr
Talk with Burnr is an AI assistant built into your dashboard that lets you ask questions about your workspace in plain language. Instead of clicking through reports and filters, just type a question like “how's the Northwell project doing?” and get an instant answer with real numbers from your data.
The assistant can look up active projects, budget status, team hours and utilization, over-budget projects, client summaries, workspace overviews, and detailed time entries. It formats responses with markdown tables and clear summaries so you get actionable data at a glance.
You can scope your questions by selecting a project, client, or team member before asking. The conversation keeps history so you can ask follow-up questions without repeating context. Talk with Burnr is read-only and never modifies your data.
🚀 Quick tip
Try asking “which projects are over budget?” or “show me team hours this week” to get started. The more specific your question, the more useful the answer.
- Ask about budgets, projects, clients, team hours, and time entries in plain language
- Scope questions by project, client, or team member for focused answers
- Conversation history lets you drill deeper with follow-up questions
- Available to workspace owners and admins from the sidebar
Billing & plans
Burnr offers three plans: Free, Pro, and Team. The Free plan includes core time tracking for up to three users and one project. Pro unlocks unlimited projects, advanced reporting, calendar sync, and budget alerts. The Team plan adds workspace-wide analytics, priority support, and custom integrations.
All paid plans are managed through Stripe. You can upgrade, downgrade, or cancel your subscription at any time from the workspace billing settings. Changes take effect at the start of your next billing cycle.
Billing is per workspace, not per user. Each plan has a seat limit, and you can add extra seats as your team grows. Invoices are available for download directly from your billing dashboard.
🚀 Quick tip
Start with the Free plan to evaluate Burnr with your team. You can upgrade to Pro or Team at any time without losing data.
- Three tiers: Free, Pro, and Team
- Secure payment and subscription management via Stripe
- Upgrade, downgrade, or cancel anytime from billing settings
- Download invoices directly from your billing dashboard
